08/25/2024
This could be an excellent position for the right person. Take a look.
📣UPDATE: The position has been filled! We will keep the remaining applicants on file for future positions because we had an incredible pool from which to hire! Thank you!!
🌟We are looking to add a virtual assistant 💻position to our team! 🌟Details below:
🌟Position: Remote Equine Veterinary Administrative Assistant
We are a solo, mobile, equine sports medicine veterinary practice serving areas around Houston, Austin, and Brenham, TX
🌟Schedule:
- Monday through Friday, 8:00 AM - 5:00 PM
- Initial training can be done in person or via Zoom or other screen-sharing platform, dependent upon candidate’s availability.
- Reliable internet and cell reception are essential.
🌟Responsibilities:
- Respond promptly to all communication including phone calls, texts, emails, and social media messaging.
- Efficiently schedule appointments, optimizing travel routes to limit driving time.
- Confirm appointments prior to the day of the appointment and inform clients of any time changes, as well as adjust if rescheduling is necessary.
- Assist clients with account creation, reviewing current terms and conditions, and managing patient/owner/client data.
- Serve as the primary contact for Dr. Guardia throughout the day, adjusting appointments and notifying clients of any schedule changes.
- Record messages and ensure follow-up with doctors and clients until tasks are completed.
- Handle Coggins forms, health certificates, and other necessary documentation.
- Perform additional administrative tasks as required.
-Be familiar with technology and how to best utilize platforms for efficiency.
🌟Requirements:
- Ability to thrive in a demanding job while managing multiple tasks and completing tasks with strong organizational skills.
- Exceptional attention to detail and organizational capabilities.
- Basic computer and phone system proficiency, with a willingness to learn new software programs.
- Strong written and verbal communication skills.
- A proactive, problem-solving mindset with a focus on getting things done.
- Basic knowledge of horses is preferred.
- Reliability, including punctuality and task completion.
- Ability to work independently after initial training.
- Proficiency in grammar and spelling.
- Openness to constructive feedback.
- Previous experience as a receptionist, administrative assistant, or appointment scheduler is highly desirable.
🌟How to Apply:
Please submit your current resume with references and reason for applying to [email protected]
